terms and conditions

Terms and Conditions

Welcome to thevirtualrunningclub.com (the “Web Site”). The Web Site is operated by Ultra Running Ltd.

Section A – General Terms

1. Accessing our site

1.1 We do not charge for access to and use of our Web Site.

1.2 Your may be required to register in order to access certain features on our Web Site.

1.3 We do not guarantee that our Web Site, or any content on it, will always be available or be uninterrupted.

1.4 You are responsible for making all arrangements necessary for you to have access to our Web Site. You are responsible for configuring your information technology, computer programs and platform in order to access our Web Site. You should use your own virus protection software.

2. Complaints

2.1 If you have a complaint please contact us at: info@ultrarunningltd.co.uk

2.2 Your complaint will be dealt with by our team, who will use reasonable endeavour to respond to you during our normal business hours.

3. Content

3.1 The content on our Web Site is provided for general information only. .

3.2 Although we make reasonable efforts to update the information on our Web Site, we make no representations, warranties or guarantees, whether express or implied, that the content on our Web Site is accurate, complete or up-to-date.

4. Your personal information

4.1 Please see the Run Terms for details of how we process your personal details on the Web Site here.

5. Variations

5.1 We may revise the terms and conditions at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we made, as they are binding on you.

6. Law

The Agreement is governed by English law. You agree to submit to the exclusive jurisdiction of the English courts provided that nothing in this clause will prevent us from taking any action in any court that has jurisdiction over you.

Section B – Run Terms

1. Run entry

1.1 By entering a run you are agreeing to enter into the run and also agree to abide by these Terms as well as the General Terms and the terms set out on the relevant run entry page of the Web Site.

1.2 Entries to runs are non-transferable and non-refundable. Participation in the run is personal to you; you are strictly prohibited from swapping, selling or transferring or offering to sell, swap or transfer the place in the run.

1.3 To enter a run you must be 16 or over (18 years of age or older for any run, half marathon distance or longer runs) on the date of the run.

1.4 Run entry closure is determined and announced when run participation reaches the stated capacity or a pre-set date. This will be stated on the Web Site entry page of the run in question.

2. Run entry fees and cancellation

2.1 You must pay the run entry fee at the time of entering the run.

2.2 All run entry fees are non-refundable, and cannot be deferred towards a future run, nor can an entry be transferred from one run to another. You do not have a right to change your mind since the run entry fee is charged in return for our entering you into the run. Your entry is completed as soon as you have completed the run entry process.

3. Participation is at your own risk

3.1 You are responsible for ensuring that you have undertaken any necessary preparation and training to enter and participate in any run. Entry and participation in runs is at your own risk. You warrant to us that you will be on the date of the run, sufficiently fit and healthy to participate in the run unaided and in accordance with the Terms. If you are in any doubt we recommend that you seek medical advice.

3.2 You are accepting these terms and the disclaimer when entering each run.

4. Run completion

4.1 You will be treated as having completed the run if you submit the required evidence of your completion of the run to us, within a reasonable time thereafter. Examples of the required evidence are stated on each run entry Web Site page. Any question as to whether sufficient evidence is provided will be determined solely at our discretion.

4.2 We will send a medals to each participant who provides the required evidence of completion in accordance with clause 4.1. Medals are sent by post within a reasonable time of completion of the run, to the address provided by you during the run entry process. It is your responsibility to ensure that your address and any other details are correct and we will not be responsible or liable to you if these details are incorrect.

4.3 Spot prizes are awarded entirely at our discretion. Recipients of any spot prizes will be selected by a random process.

5. Personal Information

5.1 For the purposes of this section, personal information includes any data or information about you that is described as “personal data” and/or “sensitive personal data” in the Data Protection Act 1998 (which includes your name, photos, medical data and other information about you (“Personal Information”). References to our partners includes our sponsors, advertisers, charities and any other third parties with which we may work in connection with the operation of the Web Site and the organisation and promotion of runs and virtual runs.

5.2 You agree that the Personal Information relating to you can be stored, used by us and our partners in connection with the organisation, staging and administration of the run.

5.3 You agree that the Personal Information relating to you may be anonymised and the anonymised data may be used by us and our partners in connection with the compilation of statistical information.

5.4 You agree that your name, image and contact details can be used by us and our partners for the purposes of:

(i) the promotion and marketing of the run and the Web Site;

(ii) adding you to a mailing list to keep you informed about any future events and services which we believe you might be interested in, such as leisure activities relating to either similar types of events or activities or future runs;

(iii) promotional and marketing material in respect of similar events, other community based activities organised by us and/or our partners.

5.5 You agree that we may publish your Personal Information as part the lead up to the run and as part of the results of the run either for the run alone or combined with or compared to other runs and events. Results may include (but not be limited to) name, any club affiliation, run times, occupation, age category, location, submitted times and photos.

5.6 In particular in relation to photographs, you agree to the publication of such photographs and their use by us and those authorised by us in any way which we may see fit now or in the future including but not limited to display on the Web Site and inclusion in other publications and publicity materials.

Section C – Virtual Running

Entrants must be capable of completing the event distance chosen at sign up by running or walking.

It is the responsibility of the parent or guardian of the entrant to ensure that participants under the age of 18 are capable of completing the event distance.

It shall be a condition of entry that all participants:

(1) Enter at their own risk and shall discharge the Organisers, sponsors and land owners for any injury, illness, loss or equipment damage incurred as a result of their participation.

(2) Accepts that participation in the Event will result in strenuous physical exertion, including the risks associated with physical activity.

(3) Are recommended by the organisers to consider having suitable sports activity insurance cover in place in the event of any illness, accident, injury or damage however caused during the event and / or including their travel to and from the event.

(4) Shall consent to being photographed and/ or filmed and shall grant to the Organisers their full permission and authority to use the Participant’s appearance in the run for worldwide promotional purposes without the need for any further approvals from the Participant.

(5) Agrees to follow any rules or instructions provided to the Participant by the Organisers as maybe communicated via the event website, by email and / or at the event itself.

(6) Shall consent to allowing the Organisers to communicate with the Participant via post, email, text, phone or other methods.

(7) Understands that the Organisers accepts no responsibility for the loss of, theft, or damage to any property owned by the runner.

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